COLVEND AND SOUTHWICK COMMUNITY COUNCIL MEETING
THURSDAY 6th September 2018 AT 7pm in COLVEND PUBLIC HALL
PRESENT: D. Roan – Chair, S. Gourlay – Secretary, M.Parry – Treasurer, T.Roan, J.Coates, A. Grafton, K Filer, K.Coltart, Cllr D. Stitt, PC C Scott, Kimberley Phillips – Abbey Ward Officer.
Members of public – G.Fox & D.Wallace-Nielson,
APOLOGIES: I. Blake, R. Davidson, S. Pain, J.Rowland, E.Fisher
MINUTES OF MEETING 5/7/18: Proposed – S.Gourlay, Signed – D. Roan
POLICE REPORT: PC Scott mentioned that there has been a case of sheep worrying locally on the 11thAugust and that there had been a few house and business break- ins in the Wigtown area.
There is a community speed watch initiative being launched in which local community councils are receiving funding up to £2000 for equipment – it was to be noted that this was not to convict speeders but for statistical purposes and to act as a deterrent.
D.Roan raised an issue that had been brought to the CC attention of friction between a holiday house at Sandyhills and a neighbouring private home owner. There had been reports of noise from guests from the holiday house that was causing late night disturbance and issues over car parking. PC Scott suggested that they should be contacting the Police direct to report the disturbance and that the complainant should be contacting the Landlord of the holiday let as they have responsibility.
MATTERS ARISING FROM MINUTES:
1. Notice Boards – S. Gourlay advised that there was no update for the Rockcliffe Notice Board but that there was an offer from the member of the public to help. Will receive update from E.Fisher at next meeting.
2. S.Gourlay & K.Filer attended the SCVS meeting in July that was to discuss the proposed dissolution of Stewartry Council of Voluntary Services due to budgetS. Gourlay explained that we need the SCVS or an equivalent as an umbrella for the CCs and that they were assured that there will be something put in place. Concerns were raised about the funding that the CC receive for admin support – this will not be confirmed until 30thNovember. K.Phillips mentioned that the SCVS have applied for funding.
3. Colvend Primary School Playing– As S.Pain was not in attendance, D.Roan summarised S.Pain’s report that had been circulated to the members prior to the meeting. D.Roan highlighted that the Playing Field was almost complete and was looking very impressive. The grass is still growing and therefore the school children as not allowed on the football pitch but have access to the running track. D.Roan highlighted the hard work and time that S.Pain had put into this project.
Expenditure to date:
Funds approved: £50769.60p Expenditure & commitments to date: £45450.54
Groundworks £8000 PAID Scott Lee Plant Hire Ltd
Track Base £8000 PAID Scott Lee Plant Hire Ltd
Track Surface £9841.20 PAID RTC Safety Surfaces Ltd
Site Finishes £2995 PAID Scott Lee Plant Hire Ltd
Fencing £7440 PAID JSF Ltd
Walling stabilisation £300 PAID M. Waugh
Shelter £8685.30 COMMITMENT ScotPlay Ltd via D&G Council
Timber £189.04 COMMITMENT S.W.Pain (Jewson)
All further expenditure is now frozen until LEADER funds are repaid to our account
4. Request for help - S Pain
A request is being put out to see if anyone would be willing to fund memorial benches to be located at the pitch side.
Help will be needed later in the year for landscaping planting. It is intended to get school children & parents involved in this as well as the C&SCC.
5. Kippford Road
The signage has been purchased as requested and installed on the wooden barrier at the Barnbarroch end of the path. The cost was £15 and will be submitted as a part of the Information Centre refurbishment claim.
6. Core Path 20
D. Roan reported from S.Pain notes that he consulted with the members of the White Loch Lane Association regarding the proposed diversion of the Core path at Barean Way. There have been 3 written responses and 2 verbal. None of the responders have any objection to the proposed re-routing of the path. A. Grafton mentioned that a resident had raised issues over the digger causing erosion/damage to the tarmac. D.Roan will look into this matter and speak to R. Aston direct.
7. Information Centre – now finished
The balances are as of August 2018:
Unrestricted Community Council - £1985.75 Restricted Robin Rigg Account - £6012.67
Recreational Fund - £2008.97
Information Centre can under budget @ £431.88 – S. Pain is to be reimbursed by the C/C
CO-OPTION OF ANNA GRAFTON AS A COMMUNITY COUNCILLOR:
Proposed: S. Gourlay
Seconded: D. Roan
Unanimous vote from all that A. Grafton be voted onto the CC as a co-opted member with voting rights.
ROBIN RIGG WINDFARM COMMUNITY BENEFIT FUND:
No new projects
The Kipp Project Application – Update S. Gourlay has contacted Paul Mackey from Solway Firth Partnership and the project has been given approval for up to £10,000
Grey Squirrels – K. Filer& S. Gourlay are to meet up to discuss an application to Solway Firth Partnership for funds for this project. It was noted at the last CC meeting that a member of the public kindly offered the sum of money if the CC cannot provide it in time – it was to be noted that the money offered was on the basis if the playground project went over budget.
QUESTION & ANSWER SESSION WITH TONY TOPPING:
T. Topping was not present at the meeting. K. Phillips will contact him and ask him to contact S. Gourlay direct about the Barcloy Road proposed speed limit and safety.
D. Roan welcomed Kimberly Phillips, Abbey Ward Officer. K.Phillips explained the role of Ward Officer which includes community engagement, running Ward Forums and community meetings, supporting consultation and involvement, community development and empowerment - including assisting communities to prioritise what's important to them, making informed choices about community assets and volunteering with the council in their locality and community planning.
18/1155/FUL – Mr Buckley – Ryan, Kippford - ERECTION OF DWELLINGHOUSE AND INSTALLATION OF AIR SOURCE HEAT PUMP (INCLUDING DEMOLITION OF EXISTING DWELLINGHOUSE)
18/1051/FUL – Mr Robin Aston – Coastal Kippford Holiday Park - SITING OF 13 STATIC CARAVANS AND ASSOCIATED VEHICULAR ACCESS, PARKING AND LANDSCAPING TO FORM EXTENSION TO EXISTING HOLIDAY PARK
18/0922/FUL – Morrison Utility Services – Opposite Seaward, Nether Clifton, Southwick – Grant unconditionally
18/0319/PIP – Cynthia Hamilton – Land at Bogfoot, Southwick – Granted unconditionally
18/0883/FUL – Boreland Farming Partnership – Boreland of Colvend Farm – Granted unconditionally
18/1019/FUL –E. Kay Harriman – White Gables, Merse Way, Kippford – Granted unconditionally
18/0013/FUL – Mrs Katherine Bedford – Treeling, Portling – Granted conditionally
18/1070/FUL – Mrs Helen Copland – Land North West of Grennan, Rockcliffe - ERECTION OF 2 DWELLINGHOUSES AND FORMATION OF ACCESS (RENEWAL OF PLANNING PERMISSION IN PRINCIPLE PREVIOUSLY GRANTED UNDER 15/P/2/0099)
As per emails sent to C/C members –
- Free Clerks Accounts Training
- Phil Worms – New National Platform
- Scottish Fair Trade Campaigner Conference
- News from Scottish Community Council Website
- News from Scottish Rural Action
- Community Safety Team – Engagement Day – 2ndOctober
Anyone wishing to see copies of this correspondence should contact the secretary or other member of the Community Council.
1. Post of Minute Secretary –D. Roan highlighted that the post of Minute Secretary has not been filled and that all members of the CC need to help fill this post asap. Anyone with suggestion please contact S. Gourlay.
2. Absence of CC member Ian Connell – It was noted that I. Connell had not attended a c/c meeting for some time. It was agreed that a letter to be sent to I. Connell thanking him for his time served on the CC as a member – S. Gourlay.
THE NEXT MEETING WILL BE ON THE THURSDAY 4thOctober IN COLVEND PUBLIC HALL